For the busy 21st century executive with numerous appointments every day and many tasks and events to attend to, a good calendar planner software package is simply indispensable. It will make such a huge impact on your life, make things such a lot easier to manage, that you soon won’t be able to remember the days when you didn’t have one! Which attributes should one look for in such a package?
Unless you are a computer geek who like to spend hours figuring out how things work, one of your primary concerns should be ease of use. If you need a PhD to figure out how to enter tomorrow’s meeting or your anniversary date, you will soon grow tired of it and not enjoy using it. Luckily many of the better packages have a creation wizard so it’s really easy to enter new information using an intuitive step-by-step approach.
Another feature that comes in very handy is the ability to export and import data to and from another calendar package. You will only realize the importance of this if you have been using your current package for six months and you then find something better. If you can’t export your data, it means you will painstakingly have to enter everything into the new package again.
Any decent calendar package should provide you with the facility to view appointments for one day, one week or one month at a time. There is nothing so frustrating as a calendar that only allows you to view one day at a time – so if you want to view a specific date somewhere in the next month or two you have to click through the days one by one. What it should provide is a monthly view with the ability to click on any day and then drill down to hourly details if you want to.
A feature that you will use a lot is that of being able to print your calendar. You don’t want to have to carry your laptop with you all the time to be able to see your appointments. It makes much more sense to print your daily schedule when you start working in the morning so you have it available all the time.
If you (like many of us) keep on forgetting the birthdays of friends and family members, a birthday calendar which you can print and put on your office wall is a very good solution to that problem. You should be able to add new birthdays with ease (and remove ones too). All you have to do then is to print a new copy and hang it on the wall.
A very important aspect in this era of the Internet and the cell phone, is that the calendar should be able to integrate with these applications. The system should be able to send you an email reminder or a text message of any meeting, appointment, event or birthday before the time.
There are a large variety of calendar planner software packages available all over the Internet. Some of them are free and you might get a surprisingly good one this way. If you really want a sophisticated package you are more likely to have to pay for it. It will, however, no doubt prove to be an excellent investment.
Efficient Calendar is a professional, elegant and easy-to-use scheduler, planner and calendar software program.
Click here to learn more about Efficient Calendar Free/Pro.
RSS for Posts